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Application Process

Outlined here are the five distinct phases of Impact100’s grant process and the steps you need to follow for each of them.

APPLY HERE. READ ON FOR MORE INFORMATION:

1. Application

Impact100 is now using an online grants management platform in order to facilitate the entire application process. Please register at our online Application Portal to access the application.

You will be able to save your work, collaborate with others and upload all supporting documents within this portal. You may see the entire application and download a copy before you begin.

Within this portal, Impact100 will require applicants to upload a number of additional documents outlined below. These are to be submitted as part of, and by the same deadline as, the grant application. These documents are as follows:


FINANCIAL INFORMATION
To be provided by ALL applicants and fiscal sponsors:

  • Current and previous fiscal year balance sheets (statements of financial activities)
  • Current and previous fiscal year income statements (statements of financial position)
  • Most recent IRS 990 form
  • Audit or review- if an independent audit or review was completed, please provide most current report
  • Current cash flow statement
  • Current annual budget for overall organization (fiscal year 2023)

    If your fiscal year end is 12/31 and you have not yet closed your books for the end of FY 2022, please provide internal interim financial statements no older than 90 days.

    Grant applications will not be accepted without the above information being included.

    If you are applying with a fiscal agent, in addition to the applicant’s financial documents above, the fiscal agent must provide:

  • Most recent IRS 990 form

    OTHER

    The following forms will be asked for within the application; they will be simple to fill out and upload. Proposed Grant Budget (required). Please detail how the applicant intends to spend the grant funds. See a sample Grant Budget here.
  • Letters of commitment from collaborating or partner organizations (if applicable)
  • [1] Collaboration: Two or more nonprofits share resources and have joint responsibility for managing and carrying out the proposal. In such a case, one participating nonprofit needs to be identified as the lead agency, and is responsible for the financial management of Impact100 Sonoma grant funds.
  • [2] Partnership: For example, to carry out the proposal the applicant relies on the clients or other resources from other organizations.

    NOTE THAT YOU WILL NOT BE ABLE TO SUBMIT YOUR APPLICATION WITHOUT ALL OF THE FINANCIAL INFORMATION AND FORMS OUTLINED ABOVE. WE CANNOT ACCEPT APPLICATIONS, FINANCIALS OR OTHER INFORMATION BY EMAIL.

    The applicant will receive acknowledgment of receipt of its application within 24 hours. An Impetus Grant Chair will inform the applicant if anything is missing or if we have questions.

    Impact100 reserves the right to reject a grant application for any reason, including a missed deadline or incomplete information.

  • 2. Financial Review

    The Financial Review Committee (FRC) is responsible for reviewing the grant applicant’s financial position and grant budget prior to a site visit. FRC members review the general financial viability of the organization, including cash flow, strength of other revenue sources, reasonableness of expenses in relation to the size and strength of the organization and reasonableness of the grant request amount in relation to the other factors described above, and any other relevant factors . Based on that review, the FRC determines whether or not to move the grant application forward in the process.

    Any questions or concerns raised by the FRC are addressed during the site visit, or if necessary, through direct conversations with the appropriate financial representative of the organization requesting a grant.

    3. Site Visit Candidates

    The objective of a site visit is to complete a due diligence review and to resolve any remaining questions about the organization and its proposal.

  • Grant Review Committees (composed of Impact100 Sonoma members) determine which applicants are selected for a site visit.
  • All applicants will be notified if they have been selected for a site visit and will be asked whether they prefer an in-person or a virtual (Zoom) site visit.
  • Being selected for a site visit does not mean that an applicant will be selected as a finalist.
  • A Site Visit Leader from the Grant Review Committee assigned to your application will coordinate arrangements for the site visit and establish an agenda and proposed questions with you beforehand.
  • Site visits will last approximately 60 minutes, and will be attended by several Grant Review Committee members.

  • 4. Finalists

    Organizations will be notified whether they have been selected as finalists by April 3, 2023.

    We invite representatives from each finalist organization to make a presentation to Impact100 members regarding their organization and their proposal at our annual Meet the Finalists event to be held on April 15, 2023 at a location to be announced.

    Impact100 members will then vote online and finalists with the most votes will be chosen as grant recipients and will be notified by April 26, 2023.

    We will announce the recipients at our Grant Awards Celebration on April 29, 2023.

    5. Grantee Reporting

    We invite you to tell us about the progress of your grant proposal at our all-member Grants Update Meeting in the fall of 2023. We will also ask you to submit a report at the end of your Grant period; you will be reminded via email after 1 year and again after 2 years, when the Grant period is complete.


    2023 Grant Workshop and Q&A slide deck here.

    Recording of Grant Workshop here.

    Important Dates

    Benchmark   Date
     Application Available   11/01/22

     Fall Grants Workshop & Q&A

     (Virtual 4PM- 6PM)

      11/10/22

     Annual Meeting - (10-12 AM)

     Announcement of available grant funds 

      01/21/23
     Application Due (by 8PM)  01/13/23
     Site Visit Candidates Notified   02/20/23

     Site Visits Conducted

     (Virtual or In-Person)

      02/20/23-

      03/23/23

     Finalists Notified   04/03/23
     Meet the Finalists (10-12 AM)   04/15/23
     Grant Recipients Notified   04/26/23

     Grant Awards Celebration (10AM-12 Noon)

      04/29/23

        All dates subject to change. Locations to be announced.

    Our Trust-Based Approach

    Impact100 Sonoma believes in a trust-based philanthropic approach to addressing the needs of Sonoma Valley. This means that:

    • We respect the time of our applicants. To reduce the burden on them, we have streamlined our application process and reduced requirements through the lifecycle of our grants.

    • We strive to be fair and unbiased in our deliberation process and responsive to feedback from our applicants and our members.

    • We have extended the term of our grants to allow for more flexibility and we have broadened the definition of what we will fund.

    • We allow grantees to adapt their spending to changing circumstances as long as they inform us of their plans and obtain prior approval.

    OUR VISION

    A Just & Thriving Sonoma Valley

    OUR MISSION

    Empowering women of Sonoma Valley to invest in a more sustainable nonprofit community through collective giving and responsible stewardship.

    Impact100 Sonoma is a member of Philanos

    Impact100 Sonoma ©2022. All rights reserved


    Impact100 Sonoma
    P.O. Box 1958
    Sonoma, CA 95476
    (707) 939-5007
    info@impact100sonoma.org


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